Are Your Printers Eating Up Valuable Resources?

Consider a Printer Fleet Overhaul

Contributing Writer

It’s critical for organizations of all sizes to maximize their budgets and eliminate wasteful spending. Do you know how much your printer fleet is costing your organization? And how do you start cutting the costs? A printer refresh and consolidation, deploying multifunction devices, using innovative inks and toners, and reducing paper usage can all add up to save your organization a big chunk of change. Read on for the ways that new HP printers are reducing costs while giving you the printing performance you need.

Fewer Printer Parts Means Smaller Costs

Today’s HP Officejet Pro printers provide up to 50% lower cost per page than color lasers and can save up to 50% on energy. You might not realize that some of the older printers in your organization are sucking up a lot of energy, so upgrading to a power-friendly printer can really lower those costs.

To understand how HP can save you so much, let’s take a look under the hood. A laser printer melts toner onto paper to provide a printed output, and it works fairly well, but to do so, it needs a lot of internal parts: the laser, an electrical charging roller, a photoconductor drum, a transfer roller, and a fuser. That’s what melts the toner onto the page, and a whole lot more. An inkjet printer doesn’t need any of the above parts, so as a result, for any given performance level, you can build and sell an inkjet printer for much less than a laser printer. And since you don’t have a fuser, HP Officejet Pro needs up to 50% less energy than any laser printer. That translates, depending on how many pages you print and what your electricity costs, into about a $10–$20 savings per printer, per year in energy costs.

Are Inkjet Printers Right for Your Organization?

If you’re looking for lower cost per page, lower acquisition costs, with all the features you need, inkjet printers are a perfect fit. The HP Officejet Pro line has been designed for 1–5 users and is great for teleworkers, field sales agents, and people working in branch offices. For groups of 3–15 users, HP has the Officejet Pro X line, which would be for remote offices, branch offices, and small work teams.

For example, the HP Officjet Pro 8600 Plus is a full-featured printer that provides professional prints – the pigment inks resist smears, highlighter usage, and water. It’s fully connected, either by USB, wireless, or wired Ethernet, with manageability features, support for managed print services, and the option of large capacity cartridges. A little higher up in the lineup is the HP Officejet Pro 276dw, which has all the above features plus an HP universal print driver that lets IT administrators use the same print driver across multiple print devices.

In the 3–15 user range, HP has recently introduced the world’s fastest desktop printers, which are twice as fast and cost half as much.* This is the HP Officejet Pro X series, which has several products, the fastest of which prints up to 70 pages a minute in general office mode, HP Officejet Pro X printers can print up to 4200 pages per month.

Laser Print Quality at Half the Cost

The best part here is that you don’t have to give up quality if you switch from laser printers to inkjet. You save money, and you get professional-level prints – they’re crisp, they’re sharp, and they’re what you need.

For more information on HP’s line of printers, listen to our Connection Point podcast or give us a call at Connection. If you’re ready to cut down your printing costs, we are ready to help.

*Based on published fastest print speeds for the HP X551dw and X576dw models compared to laser and inkjet color desktop MFPs <$1000 USD and printers <$800 USD validated by Jan. 2013. For more information, see